Making Kent a county that works for all children

Personal Education Plan

A Personal Education Plan (PEP) is a document describing a course of action to help a child or young person reach their full academic and life potential. It is a legal requirement for every young person in care of statutory school age to have at least two PEP meetings each academic year.

The PEP Document should be put together before, and then completed at a meeting in which the designated teacher, the social worker and the carers for the young person are present. The views of the child or young person should also be included, either at the PEP meeting itself or through discussions outside the meeting. The PEP Document contains the information that is needed to help guide the meeting discussions, along with the planning and delivery of what is required to make sure the young person gets the support and resources they need to succeed academically.

A full PEP Document should be completed at any time of significant change:

  • when a child first comes into care
  • moves to a new care placement
  • enters a new Key Stage (years 3, 7, 10)
  • changes school setting

The PEP Document is also a useful tool to keep track of a young person’s progress towards their own individual SMART targets, whether short, medium or longer term.

  • Specific
  • Measurable
  • Assigned - to specific responsible professionals
  • Realistic - can they be achieved
  • Time constrained

PEP Documents and PEP meetings highlight the commitment that all of us as parents, carers and corporate parents have in taking joint responsibility for ensuring that our young people in care get the best out of the educational opportunities available to them.

ePEP System for Kent Children in Care

From 1st September 2012 our paper based PEP Documents were replaced by an online web-based electronic system which is accessible to our young people and their support network. This exciting development provides a wide range of current and historical data, avoids replication/duplication or key information and enables the views of our young people to be captured in an engaging way.

To access the ePEP System click here

ePEP System Training Video’s

To access the Online Training Videos click here and enter the password 3p3ptraining

Useful Documents

Attainment and Progress in Schools Explained - a handy guide for foster carers and social workers, key questions to ask and things to consider.

Manual for Social Workers and Designated Teachers

Manual for Foster Carers

Guidance for Post16 PEP Meetings

Frequently Asked Questions

Creating a Password

How to attach a Document to a Young Person

Who open’s the Young Person’s PEP Document and the timings for completion

School Transition - What should the Designated Teacher do?

Guidance for attaching Paper PEPs to the ePEP System

How does a Young Person update their section?

How to organise a PEP Meeting

How to enter Progress and Attainment Data onto the ePEP System

PEP Meeting Agenda (sample)

User Agreements

Foster Carer/Residential Key Worker/Parent

Designated Teacher/Designated Member of Staff

SCS Team Member


If you require assistance please contact our dedicated ePEP System Team on 03000 415353 or email